The club has a major initiative to add 1- and 2-day tours for members, as well potential members to enjoy.
Except for specialty tours like pre-war drives and the Nutmeg rally, we're looking at low-key, one- or two-day affairs. Volunteers would report to the Activities Chair to ensure continuity and ensure consistent branding.
The club would:
- Promote the event and list an email address to the EC to keep track of participants.
Event chairs would generally:
- Keep a spreadsheet with names, phone numbers and email addresses of all participants.
- Make arrangements for morning coffee, either supplied by a restaurant of the EC can supply snacks and coffee.
- Make arrangements with a restaurant for an intermezzo stop and lunch.
- Scout a route and then prepare a handout.
- Email the handout and route out in advance and have printed copies available.
- Conduct a safety, drivers meeting the morning of the tour.
- Prepare a budget for Activities Chair approval.
- Provide an accounting afterwards and send funds to the Treasurer and submit expense receipt to the Activities Chair.
A typical itinerary could look like this:
- Meet at 8:30 for coffee and snacks that can be catered or have people buy their own.
- Allow up to an hour of socializing at the start - an important element.
- Depart for a 1.0- to 1.5-hour drive along roads that includes few stops and traffic.
- A one-hour intermezzo for refreshments and socializing; perhaps visiting a place on interest such as a landmark, museum, shop, etc.
- The second leg to a lunch stop should be shorter because people start getting hungry.
Notes:
- Keep things “loose” but not too much.
- Clearly communicate start times ahead of time and try to be fairly strict about adhering to it.
- There are many ways to skin the cat.
- Here is a sample tour handout